Course data in Canvas (and the retired Stanford learning management system Coursework) can include assignments, quizzes, student grades, course files, and messages. Courses and their data are available through the initial quarter during which they are offered. The courses are then archived and can be accessed for up to five years. After that time, the courses and their data will be deleted. For help in accessing archived courses, email medcanvas@stanford.edu.

On request Stanford Medicine will record classroom activities that take place in the Li Ka Shing Center or Alway. The recordings are published as streaming video, .mp4 video, and .mp3 audio files and made available via either a Canvas course or stand-alone lecture media page. Classroom recordings are available to SUNet ID holders for up to five years. After that time, the original requestor will be notified that they have four months to review their expiring media and to download any files they wish to keep. After that time, the files will be deleted. For help in locating media from a course or event, submit a request via http://med.stanford.edu/edtech/help.html.

Canvas and the lecture media system are not certified for PHI. Faculty and course directors are responsible for reviewing any lecture materials and removing PHI content prior to publication or capture. For any planned lecture captures that may contain PHI, faculty should notify MedScheduler that PHI will be present during an event and that capture for that event should be cancelled.  Any media that is suspected to contain PHI will be withheld pending verification from faculty and, if PHI is present, that media will be deleted.